The Budgeting Tool:
JobNimbus’s Budget feature is used to track commissions of team members or commissions of sources outside of JobNimbus. The commission amount can be a percentage or an amount based off of price or gross profit. After creating the budget and paying your commissions, you can mark them as paid. You may also add amounts or percentage line items to your budgets such as what is paid to subcontractors, labor, and materials. Also, you can use an existing estimate to populate your line items of your budget. You can put a negative line item in after you add it to reflect materials that were returned or a credit. The budget amount can be manually entered in the top of the budget, or you can create a template in settings ---> budget. There you can select a required net or gross margin.
Locations of Budget Features:
1) Settings ---> Budget
2) Job/Contact ---> Financials Tab --->Budgets---> Add Budget
3) Reports --->My saved reports---> Create Budget Report (on the top of the report you can add various columns like total commissions, net margin, gross margin and total costs, you can remove columns that you find irrelevant. Also you can add calculations like the sum of your net or gross profit)
Job Nimbus doesn’t sync budgets to QuickBooks, and there isn’t much more to job costing beyond the budget tool that is supported aside from Labor and Materials which do sync as separate line items.. If you want job costs in QuickBooks and don't want to do double entry, it would make sense to do it in QuickBooks as job costing features is more in depth there. Budgets have one status of draft, which we are using as a placeholder in the event at a future date the sync functionality is implemented, as of yet, we do not sync to QuickBooks. We sync records that are transactions that you are charging your customers but not what your vendors are charging you.
Quickbooks online version of job costing is called projects. It has three statuses of in progress, completed and canceled. Its functionality has reporting features which track profitability, sales transaction list, unbilled time, expenses and non-billable items. It interfaces with invoices, invoice payment, expenses, estimates and time.
Creating a Budget from an Estimate.
When you create an estimate, you can add many line items as you would like. Then before you save the estimate, check the box by the save button called "Add to saved estimates" and that will save the list of items so that when you create another estimate, you can choose from the Estimate Template drop-down list to have those items automatically added to that new estimate. Then you can convert the estimate into a budget using the menu for the estimate.
The budget can be started from an estimate but then anything that happens after that has to be manually entered into the budget for it to be accurate.
1) How do I capture an invoice from one of my subcontractors?
You may want to upload the invoice from a subcontractor to attachments on a job or contact to store the information, (there is no way to have it interface or sync to our system).You could then have the total as a line item on a budget.
Note: To make a negative number on a budget first save the item as a positive number, then go back and edit it to a negative number.