--- title: How Do I Share Records With People Who Are Not on My JobNimbus Team? description: The Share feature allows someone who is not on your JobNimbus team to view your Contact or Job files. --- [Skip to content](https://support.jobnimbus.com/how-do-i-share-records-with-people-who-are-not-on-my-jobnimbus-team#main-content) English Show submenu for translations [Contact Us](https://support.jobnimbus.com/kb-tickets/new?hsLang=en) ![JN\_Logo\_Long-White@1x.png\]](https://support.jobnimbus.com/hs-fs/hubfs/JN_Logo_Long-White@1x.png?height=40&name=JN_Logo_Long-White@1x.png) Open main navigation Close main navigation - English Show submenu for translations - [Contact Us](https://support.jobnimbus.com/kb-tickets/new) - [Go to the JobNimbus Toolbox](https://www.jobnimbus.com/support/) [Go to the JobNimbus Toolbox](https://www.jobnimbus.com/support/) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://support.jobnimbus.com/?hsLang=en) 2. [Jobs, Contacts, and Boards](https://support.jobnimbus.com/jobs-contacts-and-boards?hsLang=en) 3. [Communications](https://support.jobnimbus.com/jobs-contacts-and-boards?hsLang=en#communications) # How Do I Share Records With People Who Are Not on My JobNimbus Team? ## The Share feature allows someone who is not on your JobNimbus team to view your Contact or Job files. ### Sharing Records - To share a Job or Contact from JobNimbus with someone who is not in your account as a user, navigate to the **Job or Contact** you want to share. - Click on the **three dots** in the top right corner of the information panel. Select **Share** from the dropdown menu. ![](https://support.jobnimbus.com/hs-fs/hubfs/image-png-Feb-20-2026-04-13-14-9225-PM.png?width=289&height=512&name=image-png-Feb-20-2026-04-13-14-9225-PM.png) - This will bring up the Share window. ![](https://support.jobnimbus.com/hs-fs/hubfs/image-png-Feb-20-2026-04-10-58-6035-PM.png?width=956&height=466&name=image-png-Feb-20-2026-04-10-58-6035-PM.png) Here, you can: - Check the box(es) to indicate with whom you want to share the record. - **Note:** If you want to share a file with a *subcontractor*, make sure they are [related](https://support.jobnimbus.com/what-does-it-mean-to-relate-contacts?hsLang=en) to a Contact or Job. - Choose what details you want to allow the recipient to view. - By selecting **Let me choose**, you can pick which attachment(s) the recipient will be able to see. - By checking **Include Related**, you can include files that are located under a related Contact or Job's account. - Once you select **Share**, a link will be emailed to the recipient(s). - When the recipient clicks the link, they will be directed to JobNimbus where they can view the record and any attachment(s) you chose to make visible. - They can also **upload/download attachments** as well as **add notes** to the record. - You can control what **types **of notes are visible to those with a link to a shared record. - Navigate to your Settings.  - Under the **General **section of the Settings menu on the left, select **Note Type.** - Click **Edit** next to a Note Type. ![](https://support.jobnimbus.com/hs-fs/hubfs/image-png-Feb-20-2026-04-22-40-7768-PM.png?width=670&height=367&name=image-png-Feb-20-2026-04-22-40-7768-PM.png) - - Check the box next to "**Show on Share**" to make the type of note visible to the recipient. ![](https://support.jobnimbus.com/hs-fs/hubfs/image-png-Feb-20-2026-04-23-30-4809-PM.png?width=508&height=153&name=image-png-Feb-20-2026-04-23-30-4809-PM.png) - Unchecking the box will remove any notes from the shared record's page that are categorized under that type. **Note:** - A shared link **does not expire**. Whoever has access to the link of the shared record will always be able to see the information in JobNimbus. - To revoke access to a JobNimbus record via the shared link, you can **delete the Contact or Job** that was shared; however, *undeleting* *them will **reactivate** the shared link*. - Review these articles for information on recovering deleted records: - [Undeleting Jobs](https://support.jobnimbus.com/can-jobs-be-recovered-after-they-have-been-deleted?hsLang=en) - [Undeleting Contacts](https://support.jobnimbus.com/can-contacts-be-recovered-after-they-have-been-deleted?hsLang=en) - [Learning and Training Resources](https://support.jobnimbus.com/learning-and-training-resources?hsLang=en) - [Jobs, Contacts, and Boards](https://support.jobnimbus.com/jobs-contacts-and-boards?hsLang=en#main-content) - [Jobs and Contacts](https://support.jobnimbus.com/jobs-contacts-and-boards?hsLang=en#jobs-and-contacts) - [Boards](https://support.jobnimbus.com/jobs-contacts-and-boards?hsLang=en#boards) - 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