What Are AR Expenses (Expenses Against Accounts Receivable)?

Note: The AR Expense section only appears if your account is connected to QuickBooks Online via Accounting Sync. If you don't see it, your account is not currently syncing with the QuickBooks Accounting Sync integration. See How Do I Connect With QuickBooks Online? for setup instructions.

Where to Find AR Expenses

On any Job, open the Payments & Invoices tab. Below the Invoices and Payments sections, you'll find the AR Expense section, with a Search AR Expenses box and a table of expenses that have synced from QuickBooks Online for that Job.

If no expenses have synced for the Job, you'll see the message “No Expenses Against Accounts Receivable to display.” This is normal and simply means there is nothing to show yet.

What Is an AR Expense?

In QuickBooks Online, an Expense records money that has already been paid out (by cash, check, or credit card). When an expense or check is applied against a customer's Accounts Receivable account, JobNimbus brings that record in and displays it as an AR Expense on the matching Job.

Only expenses tied to an Accounts Receivable account appear here. Other QuickBooks expenses sync into JobNimbus as Bills in the profit tracker instead.

How AR Expenses Sync

1-way sync from QuickBooks Online to JobNimbus

AR Expenses are created and managed entirely in QuickBooks Online. When an expense is added, updated, or deleted in QuickBooks, the change automatically syncs into JobNimbus.
This section is read-only in JobNimbus — you cannot create, edit, or delete an AR Expense from within JobNimbus.
To make any change to an AR Expense, make it in QuickBooks Online and allow it to sync. JobNimbus will reflect the update, and the Date Updated column will refresh.

Note: There is no JobNimbus-to-QuickBooks direction for AR Expenses. QuickBooks Online is always the source of truth for these records.

What the Columns Mean

Column	Description
AR Expense #	The reference number of the expense from QuickBooks Online.
Payment Date	The date the expense was paid in QuickBooks Online.
Date Updated	The date and time the record last synced or changed.
Source	Where the record came from. For AR Expenses this is always QuickBooks.
Total	The amount of the expense.

Why Don't I See an AR Expense?

If an expense exists in QuickBooks Online but isn't showing on the Job in JobNimbus, check the following:

The accounting sync is enabled. The AR Expense section only appears when your account is connected to QuickBooks Online.
The expense is applied to an Accounts Receivable account. Expenses that are not tied to Accounts Receivable will sync as Bills, not AR Expenses.
The customer and Job are synced. The related customer must be synced to JobNimbus for the expense to attach to the correct Job. See Error - "The Parent Record(s) [name] Has Not Synced to QuickBooks."
Give it a few minutes. New and updated records can take a short time to appear after they sync.
Was the sync initiated with time constraints? If Bills were synced with a time constraint in place, any bills created or edited prior to that date will not sync. If you edit the expense in QuickBooks it should sync.

If everything above looks correct and the expense still is not syncing, please reach out to JobNimbus Support.