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If already set up with the QuickBooks Online Legacy sync, please reference Enabling the Bills/Expense sync for QuickBooks Online Legacy users:
When setting up the QuickBooks Online Accounting Sync, ensure the checkbox for "Bills/Expenses" is checked, along with the date you wish to pull bills and expenses from. (Ex. 6/1/2026 would only pull data from then forward.)
If you already have the initial QuickBooks Online sync enabled, simply check the box next to "Bills/Expenses", select your time constraint, then click the "Update Settings" in the top right to lock in that setting.
When bills and expenses are set to sync, any bill and expense entered on the sub-customer or project in QuickBooks will pull into the profit tracker for the job in JobNimbus. It will pull into a new section called "Bills & Expenses".
This section presents a read-only version of what was entered into QuickBooks. These bills and expenses will be calculated into the "Actual Cost" metrics at the top of the page.
If any edits need to be made to these entries, those will need to occur on the QuickBooks side. Also, if you have any bills and expenses that fall outside of the scope of your time constraints, those will need to be edited before they can pull into JobNimbus.
Enabling the Bills/Expense sync for QuickBooks Online Legacy users:
- Navigate to the Settings in JobNimbus (Profile icon in the top right)
- Select the “Accounting Sync” page under Financials
- Select “Begin Connection”
- Click the “Connect to QuickBooks” button
- Enter your QuickBooks login credentials (You must be an admin to connect)
- This step might be bypassed if you are already logged in. Simply confirm the account and click “Connect” as displayed in Step 6.
- Select “Connect” to link the accounts.
