Can I Give My Team Members Different Access Permissions in JobNimbus?

Customize the levels of access your team members are permitted within JobNimbus.

Account permissions are managed through Access Profiles in your JobNimbus settings.

To configure your Access Profiles:

  • Click on your Profile Icon or initials in the top right corner
  • Select Settings from the drop-down menu
  • Within the Settings menu on the left, open the Access Profiles tab

Settings - Menu Access Profile

  • Add a new Access Profile by clicking the blue Add access profile button

Settings - Access Profile Add

  • Make changes to an Access Profile by clicking on the 3 dots to the right of an existing profile and choosing Edit from the drop-down menu

Settings - Access Profile Edit

  • In this section, you have the ability to rename the profile and select the specific access permissions that will be granted to the Team Members assigned to it


Limited Access vs. Full Access

    • Full Access users can see all Jobs and Contacts, whether or not they have been assigned to those records.
    • Limited Access users can only see Contacts/Jobs they are assigned to or the Sales Rep of. If you decide to enable Groups, then Limited Access users who are Group leaders will also be able to see Jobs/Contacts assigned to the team members in their Group.

    Record Access

      • Record Access gives you the option to allow team members different levels of access to different types of records:
        1. "No Access" = the user cannot see the records, even if they are assigned to the Contact
        2. "View = the user can see the records, but not edit them in any way
        3. "Create & Edit" = the user can see, create and edit records
        4. "Delete" = the user can see, create, edit, and delete records

    Record types:

    1. Documents and Photos = any attachments created/uploaded under a Contact/Job.
      1. Note: this does not affect Company Documents
    2. Estimates, Invoices, and Credit Memos = financial documents created under a Contact or Job.
    3. Company Documents = documents that are not attached to a specific Contact or Job, but uploaded within the Documents tab under your profile icon/initials in the top right corner.
      1. Note: enable this feature by going to Settings Features > toggle the switch next to Company Documents.
    4. Budgets = budgets and commissions located under the Financials tab of a Contact or Job.
      1. Note: this feature needs to be enabled to use it.
    5. Work Orders = documents you send to your Subcontractors or use to separate your work by type. These documents are found under the Work Orders tab of a Contact or Job.
      1. Note: this feature needs to be enabled to use it.
    6. Material Orders = documents you send to your Suppliers. These are found under the Financials tab of a Contact or Job.
      1. Note: this feature needs to be enabled to use it.

    In the bottom half of the Edit Profile window, you can change what features team members assigned to this specific profile have access to.

    Settings JobNimbus 2023-11-09 at 2.21.18 PM

    Here is a breakdown of the different Feature Access options:

    Feature Access

      • Export = the ability to export reports, including Contact and Job reports, to a CSV or Excel file.
      • Import Contacts = the ability to import clients from spreadsheets in addition to creating new ones in JobNimbus.
      • Bulk Edit = the ability to bulk edit and delete records on reports, including all Jobs and Contacts.
      • Insights & Built-In Reports = the ability to view the Built-In Reports, which deal with company sales.
      • Private Attachments & Notes = the ability to view, create and mark attachments and notes as "private".
        • Note: marking something as private hides the attachment/note from the view of anyone with whom you "share" a record.
        • In addition, Team Members will only be able to view records marked as Private if they have this option enabled in their assigned Access Profile.
      • Account Subscription = the ability to see and edit the credit card and subscription status for the company.
        • Note: anyone with Account Subscription Access will receive the JobNimbus subscription invoice email when you are billed.
      • Account Settings = the ability to see and edit anything located under Settings, including Access Profiles.
        • Note: you will not be able to share items such as Reports and Boards in JobNimbus unless you have Account Settings. 
      • Merge Records = the ability to Merge duplicate Contact and Job records in the event of a duplicate in your account
      • Delete Records = the ability to delete Contacts, Jobs, Documents, Photos, and any activity in the Activity tab under a Contact or Job.
      • Create New Products in Financials = The feature allows Team Members to create new Products & Services while in the process of creating a financial record, without requiring full Settings Access
      • Engage = access to send/receive texts through the Engage integration, including the ability to create text message templates
      • Proposals Beta = ability to utilize the Proposals feature located under the Financials tab for Contacts and Jobs
      • Hide Activity Tab = Restricts user access to the Activity tab for all Contacts and Jobs

    Learn more about Access Profiles by watching this webinar episode!